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Procurement Policy for AG-2010

Procurement of equipment, Monitoring, quality and quantity check- Asian Games



For Asian Games procurement the following procedures would be adopted:

1. For procurement of items already approved by MYAS the requirement would be met in following manner;



i) Initially consumable equipment as approved by MYAS and the quantity analysed by Teams Division is to be procured, advance payment shall be released to the National Sports Federation in selected cases on the approval of the Teams Division.

ii) For balance of the quantity of total quantity further advance payment shall be released based on the required details provided by the procuring authority/NSFs rather settlement of the first advance and approval of the Teams Division for release of further advance.

2. Release of advance to NSF's will be on the following terms and conditions:-



i) That the procurement is made with due diligence with adequate competition for securing the best price/quality.

ii) The procurement of goods should not be more than the actual requirement.

iii) Proper stock register i.e. receipt and issue of goods should be maintained by the Federation and be checked by the concerned Regional Head/Centre Incharge of SAI.

iv) Certificate regarding approval of the goods by International Federation may be submitted in support of all the procurement.

v) Certificate of procurement of the goods of best quality as approved by respective international sports federation.

vi) Utilisation certificate alongwith invoices/bills may be sent to concerned Regional Office for adjustment of the advance.

vii) Since the procurement of some of the items shall be vested with the National Federation, due diligence need to exercise in terms of procedure quality price and all aspects involved in the procurement process.



Constitution of the Committee for receiving and certifying quantity and quality of equipment





A Committee under respective I/C of the National Camp venue's consisting of the following officials will verify and ascertain the quantity and quality of the equipment received as per the supply order and also ensure that necessary entries have been made in the records as prescribed under rules.



i) Foroeign Coach/Chief Coach of the concerned discipline

ii) Incharge of the National Camps at SAI Centre or SAI nominee of Regional Centres in case of non-SAI Centre.

iii) Asstt. Coach/General Secretary or his nominee of the Federation.

iv) Dy. Director/Asstt. Director/Accounts Officer/JAO of the Regional Centre/Sub Centre.



A compliance report in this regard shall be submitted to the Director (ES), Head Quarters within 10 days of the procurement/receipt of the equipment.



For the consumable and non-consumable which are to be procured by ES Division and Regional Centres of SAI, the procedure of procurement will be as per the existing CWG norms.

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